Meeting Notes: 4 December 2018

The last 2018 meeting for Friends of Wilshire Park was held on Wednesday, December 4th at 7:00 pm. In attendence were Gary Hancock, Georgina Head, John Sandie, Al Ellis, Oren Bernstein and Peter Mogielnicki were present.  The initial discussion focused on a Mission and Vision statement but it was concluded that since we have readily available fiscal agents with Central Northeast Neighborhood coalition, Northeast Coalition of Neighbors, or the Portland Parks Foundation, it was not necessary to go through the complex process of becoming an independent 501(3)c organization and therefore unnecessary to agree on Mission or Vision statements at this point. The primary purpose of Friends of Wilshire Park remains to make improvements to the park that preserve and enhance its lovely character as a pleasant neighborhood park.

There was some discussion of dog park improvement which recognized that a group of the local community had met the previous week to focus on the dog park and that they seemed to be making some good progress and FWP was generally excited to see that project getting some traction.

The remainder of the meeting was devoted to playground issues. The recent addition of previously planned new toddler equipment was gratefully acknowledged. The replacement of one of the rotting structures with a new play piece will go a long way to providing a place for children to play safely while the group works on replacing the rest of the equipment. There was significant interest in continuing to work towards improving the playground. The discussion focused on two possible paths:

  1. Begin to fund-raise with the goal of acquiring additional new playground equipment (Gary has catalogs of equipment and planned to review them for potential pieces ).   This path has the benefit that it is well defined and straightforward.
  2. Add natural elements to the playground.   This would be quite inexpensive (e.g. logs and boulders which would function  as climbing and balancing features, and double as adult seating.) A conceptual drawing of a sandbox improvement was reviewed.

There was also a discussion of a longer term vision for the playground – turning it into a “world class playground”.  There was a consensus that that should remain a long term aspiration, but a smaller focused project with good bang for the buck would be the right next step to focus on now. The broken merry-go-round was discussed  but no action steps emerged.

Tiffney Townsend was unable to attend but reported through Gary her conversation with Director of Northeast Parks Maintenance Mike Grosso about the feasibility of improving adult seating in the vicinity of the playground by strategically placing several community-funded boulders in the area.  Mr. Grosso’s initial response was a positive one but shortly thereafter Tiffney received the following e-mail:

We won’t be able to implement any new improvements until the entire scope of the project is reviewed by PP&R.  We have estimates and play themes for the potential toddler area. The Friends were going to determine how much money they can raise for that toddler area project.  Jessie Bond was the main PP&R contact, but she has moved on to a different job. I copied her manager, Jennifer Yocom, who can provide us with an interim contact until Jessie’s position is filled.

These ideas for including a nature play element would first need to be reviewed for compatibility and space requirements with the existing traditional play equipment.  Estimates would be needed for any potential nature play project and additional funding commitments from the Friends.

Let’s first find out from Jennifer where we are at presently in the overall process and go from there.

The meeting ended with a plan for Gary Hancock and Oren Bernstein to meet with Mike Grosso to clarify his note and explore ways to move forward. Others in attendance will explore other routes toward playground improvement.

Meeting Notes: 19 September 2018

On September 19, 2018, the leaders of various Friends of Wilshire Park teams met to prepare for the installation of the NatureSpace and plan for future projects.

Volunteer recruitment for the three NatureSpace dates (26 September, 6 October, and 10 November) is going well and at this point there are sufficient volunteers to get the job done, although there is room for more people to join in, so recruitment should continue to allow as many community members who can to contribute to this project.

Sign post repainting for the off-leash dog park will take place on Saturday, October 13. If the weather is too rainy that day, then this will be bumped to Saturday, October 20. Any interested volunteers should arrive at the park at 9 a.m. and bring any craft brushes, plastic dish brushes, and paper towels that they are willing to contribute. The dish brushes will be used to gently clean out the recessed lettering, which will be repainted with small craft brushes.

The bulk of the discussion focused on how to begin fundraising to replace all of the broken equipment in the children’s play area. Portland Parks and Recreation allocated a little bit of bond money to replace the largest of the pieces, with work to begin any day now. This will provide a badly needed replacement so that babies and toddlers will have somewhere to play for the time being, but more work must be done to replace the other splintered and rotting pieces.

The leadership team went through a list of questions given to us by city representatives, which encouraged decisions on which fiscal sponsor to work with, what sort of fundraising efforts the Friends will engage in, and how to communicate with the public. This resulted in a to-do list that included reaching out to our preferred fiscal sponsor, writing op-eds for local newsletters and newspapers, applying for grant money, and recruiting committee members with experience and interest in this area. The PTAs of local schools seemed like a good place to start, and our goal is to have some PTA members attend our next meeting.

The next meeting of Friends of Wilshire Park was set for October 17.

Next Meeting on September 19

The next meeting of Friends of Wilshire Park will take place on Wednesday, September 19, 2018, at 7:00 pm at Bethany Lutheran Church, which is located at 4330 NE 37th Avenue, just at the northeast corner of Wilshire Park.

We’ll be discussing the planting schedule for the new NatureSpace as well as discussing how to organize our growing list of volunteers. We’ll also set a date for repainting the lettering on the signposts around the dog park and repairing the hutch that holds dog waste bags.

This meeting will be very important for anyone interested in improving the children’s play area. Portland Parks and Recreation has come up with some bond money to replace one piece of the toddler equipment, but there are no funds to replace the remainder of the pieces, so it’s up to us to get the job done. We’ll be discussing fundraising efforts, setting a time frame for our efforts, and going over our range of options. Any Friends with experience in grant writing, fundraising, or just a passion for the idea that little children need good outdoor places to play is invited to join in the discussion.

NatureSpace Team Meeting Notes: 29 June 2018

In attendance were Barbara Linssen, Julie Bernstein, Oren Bernstein, Eric Rosewall, Reed MacDowell, Mary Jaron Kelly, Mary Collet, Fara Blaszek, Peter Mogielnicki, Nancy Mogielnicki, Tiffney Townsend

Nancy summarized current status of the project. The site plan is almost finalized. We have $9,128 in funds in hand thanks to the Community Watershed Stewardship Program grant. The total estimated project cost will be between $13,180 and $18,180, depending on how much additional fundraising happens.

Draft plan of landscaping for the NatureSpace
Site of NatureSpace within Wilshire Park

Barbara Linssen summarized the current status of work with our fiscal agent, Central Northeast Neighbors. We are awaiting final information about crowdsourcing funds and how to correctly handle donation checks. Checks should be made out to Central Northeast Neighbors with a memo noting that the funds are for the NatureSpace account.  Barbara also noted that donations to the project will be tax deductible, and that accountability is required from organizations that issue grants, so we will need to report on how the money was spent and how many volunteer hours and hours of public engagement the project entailed.

Tiffney Townsend reviewed the status of PR materials. She has completed flyers and small handouts summarizing the scope of the project with concept visuals and web addresses for more details. They will be posted at the moment we get the go for fundraising. All of the PR materials can be downloaded and printed at home, or taken to a professional printer. Two versions are available including 8 1/2 by 11 posters suitable for hanging in shop windows and four-to-a-sheet small handouts that could be given to friends and neighbors.

The question of how business donors would be recognized was raised.  Peter was under the impression that parks would not allow signage of this type on Park property but Eric thought some sort of temporary short-term signage would be possible to acknowledge major donors.  In either case, there could be recognition of business donors in the Beaumont-Wilshire and Alameda Neighborhood Newsletters which go to many neighborhood residents.

Mary Jaron Kelly shared her experience with fundraising.   She suggested the potential value of tabling at Fremont Fest on August 4 and offered to sign up volunteers and help Tiffney with PR materials.

Eric Rosewall felt the budget range and flexibility was reasonable and that that supervision of volunteers would not be difficult since the tasks at hand were fairly straightforward.  Eric said a preliminary schedule for work days – soil preparation, constructing hardscape and planting – would be available soon. Eric noted that inkind donations (plants, hardscape materials, refreshments for work crews) could be accommodated but would need to be integrated with the work schedule. Eric also mentioned that the CWSP grant was dispersed on a reimbursement basis meaning that materials would need to be paid for out of a source other than grant money initially and then reimbursed by CWSP through the fiscal agent at a later date.

Mary Collet said that it would be helpful if business donors could be offered the possibility of purchasing specific items.  Eric responded that this might be difficult with regard to financial donations but that if a business wished to donate a product – for example a hardware  store or feed store donating fencing or a nursery donating flats of native plants – this would be possible to accept and integrate into the work and accounting.  Mary also reminded the group that some businesses had employee volunteer work programs and that this could be a source of some of the community volunteer labor.

Fara Blazak has already spread the word to some of the leaders of local Girl Scout troops that they and their Scout troops could expect to participate in planting and other activties when they occur in the fall.  She will also seek volunteer involvement from the Alameda Girl Scout troops.

Everyone was asked to give some thought to businesses and individuals they might approach to donate towards the NatureSpace.  One way of presenting this idea is that the project already has $9125 in grant support but needs matching funds of about this same amount to achieve its full potential. Members of the group listed prominent bankers, realtors, and other businesspeople who would have an interest in improving the neighborhood and may be willing to display our posters or even make a tax-deductible donation.

There were two important concluding notes to everyone helping with the NatureSpace. First, do not begin asking for donations yet as there isn’t anywhere for the money to go and we don’t want enthusiasm to fizzle. As soon as we clarify the details of how we will work with out fiscal sponsor, the PR and informational materials will be released and you can go for it. Secondly, when you intend to contact a specific business, please let Peter know so we can avoid having multiple requests sent to the same business.

Meeting Notes: 20 June 2018

On June 20, 10 Friends gathered for our monthly meeting with our new President, Gary Hancock, presiding. In attendance from the City of Portland were Evan Callahan from the Parks department’s bond team, Park Supervisor Mike Grosso, Partnership and Development Coordinator Jessie Bond, and Ecologically Sustainable Landscapes Coordinator Eric Rosewall.

At this meeting we were able to hear the good news that Wilshire Park will receive some funds from a bond passed by voters in 2014 for the repair and maintenance of equipment in Portland’s parks. The bond had passed with 74% of voter support and initially allocated $48 million for improvements and maintenance at parks all over the city. $28 million of the bond remains, and Wilshire Park has been given a slice of these funds to replace the largest of the toddler play structures. This was great news for the Friends, as the sad state of the children’s play equipment has been one of our primary areas of concern.

Furthermore, Jessie Bond will work with us as we raise funds privately to replace the other smaller pieces of play equipment. As we move forward, the Friends will need to make a formal agreement with the city that lays out how the funds will be raised, the amount of time allotted for fundraising, and the exact equipment that will be installed. At the next meeting of Friends of Wilshire Park, a formal Children’s Play Area Team will form to begin working on fundraising and planning for this project, much in the same way that the NatureSpace Team has functioned so far, with separate e-mail communication and in-person meetings from the main Friends group.

The Friends were also informed about the Adopt-a-bench program, which allows private donors to install seating in parks. A new park bench costs $5,000, and a refurbished bench is $3,000. At first glance this may seem like a high cost, but this amount covers the purchase of long-wearing, sturdy seating, in addition to its installation and maintenance. Unfortunately at all of Portland’s parks vandalism is common and costly, and even a bench that isn’t vandalized periodically needs cleaning, repainting and treatment for rusty parts.

The meeting then turned to Eric Rosewall, who gave an update on the NatureSpace. The site will be located just east of the picnic area, filling a disused patch of ground that covers about 10,000 square feet. It will be surrounded by a split rail fence and feature a gravel path with boulders and logs for seating. There will be between three and six volunteer days in fall and winter, which are the optimal time for installing native plants. Each planting day will require the work of 20 to 40 volunteers. The plan is nearly finalized and at this point there would likely only be minor tweaks to the design.

Oren Bernstein provided an update on fundraising for the NatureSpace. The project has already secured a grant of nearly $10,000 from the Community Watershed Stewardship Program, and the team is applying for a second smaller grant of $2,000 from another source. The NatureSpace team also plans to solicit donations directly from the community through a crowdfunding site. The Central Northeast Neighborhood Coalition is acting as our fiscal sponsor for this project, and as soon as details are finalized with them, we’ll begin a big push for donations, using printable flyers and graphics that can be shared online to spread the word. More donations means more plants, a more lush space, and a stronger ecosystem in what we hope will be a pleasant area for parkgoers and healthy habitat for birds.

Next Meeting: 20 June 2018

Friends of Wilshire Park will have its next meeting on June 20 at Bethany Lutheran Church at 7:00 p.m. The church is located at 4330 NE 37th Ave, Portland, OR 97211, at the northeast corner of Wilshire Park.

May’s meeting was attended by three representatives from the City of Portland: Parks Commissioner Amanda Fritz, Community Relations Manager Jennifer Yokum, and Ecologically Sustainable Landscapes Manager Eric Rosewall. The Friends were grateful for their attendance and willingness to hear the group’s concerns and ideas. Commissioner Fritz had let the Friends know that there was a small amount of bond money available to make improvements to the children’s play area, and this presented a small window of opportunity for the group to do some fundraising which could enhance the budget for such a project.

At our June meeting, a city representative will be on hand to tell the Friends about the bond funds and what the possibilities are for their use. Members of the community who have a strong interest in the children’s play area would benefit from participating in this crucial discussion.

Also on the agenda is the NatureSpace, which has been issued a generous grant from the Community Watershed Stewardship Program and will happen this summer. Now that a baseline budget for the project has been established, the Friends will begin crowdfunding to make the project even better. When a timeline for the project has been set, the Friends will begin organizing the volunteers who will clear the site, install the path and fence, and transplant native shrubs and plants.

The last agenda item (for now) is making a list of very small, simple projects that could be done in a single day, such as cleaning and repainting the signposts around the off-leash dog area. The paint in the engraved signposts has long faded away, and one can of paint and few people handy with sandpaper and small paint brushes could make them legible again. If you have other ideas for very small, simple, inexpensive projects that could be done at the grassroots level, leave a comment!

Meeting Notes: 23 May 2018

Friends of Wilshire Park met on Wednesday, April 23, with 17 Friends and three representatives of the City of Portland in attendance. This was a big meeting for our group, as we were able to speak with officials from Portland Parks and Recreation: Commissioner Amanda Fritz, Community Relations Manager Jennifer Yokum, and Ecologically Sustainable Landscapes Manager Eric Rosewall. The Friends were very grateful for the time these representatives were willing to give after a long day’s work.

Jennifer Yokum expressed thanks to the Friends for their enthusiasm and willingness to volunteer, explaining that Portland’s parks are greatly enhanced by work done during more than 500,000 volunteer hours every year. Commissioner Fritz was able to provide an overview of the situation with Portland’s parks at present. There are over 200 parks in the city, with about $400 million dollars in maintenance needs and another $400 million in improvement needs. During the recession, cuts to the parks budget were deep, and although we are now in recovery from that period, there is a lot to do. The city has chosen at this time to focus on the problem of homelessness as its key issue, as well as cost recovery and financial sustainability.

All of this means that the parks budget is limited, and there isn’t any money or staff time to give to Wilshire Park. The city is midway through an equity plan, in which all parks funds are devoted to geographic and racial equity. There are large areas of Portland, particularly in the east, where there were no parks at all, so the city decided to devote its entire budget for improvements to these areas. An impressive facility went in recently at Luuwit View Park, with a sculpture garden, play area, off-leash dog area, community garden, teen area, amphitheater, picnic grounds, and plenty of green space. These projects were built to serve the thousands of families that didn’t have any park at all, but the bottom line is that Wilshire Park will receive no funds or staff time for planning projects from the city, and our group is on its own if we want to see anything happen in our neighborhood. There is a possibility that some of the children’s play area equipment may be improved soon, and this may open a small window of opportunity to fundraise to allow for even more improvements to be tacked on.

This is challenging information to hear, but members in attendance at the meeting made the case for why their park deserves a little attention. As a large, flat space in the heart of Northeast Portland, it serves a fairly diverse population as it connects more and less affluent neighborhoods, and its varied facilities make it a big draw. The play area is the only one for miles with play equipment suitable for toddlers, although this equipment is over 25 years old and beginning to decay.

After the meeting, the city representatives were kind enough to walk over from Bethany Lutheran Church to the play area to see the state of the children’s equipment and provide further advice on the best way to work with the city, raise funds, and implement improvement projects. For now, the most likely scenario is that any large project will need to be entirely funded by our group.

Friends of Wilshire Park will meet again soon. Please subscribe to our newsletter for updates and information about meetings and projects. We will soon be putting out information about our NatureSpace project, which will bring a sustainable native landscape to a disused area of Wilshire Park. We also have ideas about simple projects to improve the jogging trail and dog park, so volunteers should get their work gloves ready.

Next Meeting May 23

Hi, Friends! It’s time for our next meeting. We do apologize for the late date of scheduling, but lining up busy schedules was difficult. However, we managed it and our next meeting will be held Wednesday, May 23 at 7:00 pm at Bethany Lutheran Church at the corner of NE 37th and Skidmore.

City Commissioner Amanda Fritz and Portland Parks and Recreation Community Relations Manager Jennifer Yocom will attend, making this a particularly important meeting for our organization. We are looking forward to a good discussion and better understanding of what options are available to us as we partner with Portland Parks and Recreation on improvements to Wilshire Park. We appreciate their attendance, as it shows faith in us as a fledgling organization, so we hope that as many Friends of Wilshire Park can turn out as possible.

Please help us spread the word! Let your neighbors know and invite them to come. We need all kinds of helping hands to  participate as we continue to maintain and improve Wilshire Park as a very special place in the heart of our community.

Meeting Notes: 24 April 2018

At the second meeting of Friends of Wilshire Park, Julie Bernstein acted as host. 17 people were in attendance.

The meeting began with a report from Georgina Head, who has been speaking with people at Portland Parks and Recreation about the best way to form a good relationship with them. She explained how projects are funded at the city level, and also that currently there is very little in the budget for Wilshire Park. Georgina stressed the importance of our group forming a board and making plans for practical, attainable goals. Once we have established ourselves as an organization with a clear structure and commitment to concrete goals, the Parks Department would be able to assign a liaison to work with us. The Parks Department may send representatives to our next meeting, which would be a very important first step in establishing an official relationship.

Attendees introduced themselves and after a bit of coaxing and volunteering, several people were recruited to form the Board of Friends of Wilshire Park. Gary Hancock will serve as President, with Dawn Sorem as Vice President. Tiffney Townsend will serve as Communications Officer. Nancy Mogielnicki, Peter Mogielnicki, Rand Schenck and Gesher Kitzler will serve as Board Members At Large, focusing on specific park projects and the groups around them. The members of the board at present are mainly from the Beaumont-Wilshire neighborhood and the Alameda neighborhood, and in future will actively seek out more members from surrounding neighborhoods such as Cully, Alberta, or Rose City Park. Friends of Wilshire Park will also need a treasurer and are actively seeking volunteers for this position.

A date needs to be chosen for our next meeting. The 9th or 23rd of May were suggested, and the Board will put out a message soon when we have a date and location. This summer the group may host a community picnic in the park instead of a regular meeting.

Nancy Mogielnicki gave an update on the Nature Space, which will be the first project run by Friends members. This is a good first project, as it is relatively inexpensive and can be done in a very short time frame. This project will create a pocket of native habitat under some mature Douglas Firs in the park, with a path, seating, boulders, and plenty of habitat for birds. The project is entirely grassroots, from the funding to the planting, but is being conducted under the supervision of the Parks Department. Barbara Linsson has sent out grant applications, seeking up to $10,000 from the Community Watershed Stewardship Program and up to $2,000 from the East Multnomah Soil and Water Conservation District​. We will learn sometime in June if our project has been selected for a grant, and in the meantime will focus on crowdfunding through a platform called Chuffed.

The project will proceed in a number of phases, starting with marking out the site, removing turf, adding large boulders, building the fence, adding the gravel path, and then mulching and planting the beds. Each of these projects will require volunteers from the community, which gives people a chance to participate even if they cannot afford to donate cash. However, the most important efforts at present will be in fundraising, as money is what will buy the needed plants and materials to create this space.

Friends of Wilshire Park’s First Meeting

28 Neighbors from Alameda, Concordia, and Beaumont-Wilshire neighborhoods came together on Monday, March 19 to form the Friends of Wilshire Park, a grassroots organization dedicated to caring for and improving Wilshire Park.

Yvonne Boisvert, Vice President of the Friends of Peninsula Park Rose Garden, spoke to the group, describing the ways their organization had found success and providing valuable advice on how to get off the ground as a new community group. She recommended finding a motto that clearly defined the group’s purpose and starting with a small, well-defined, attainable project and using that as a springboard for larger successes.

Yvonne Boisvert addresses the newly formed Friends of Wilshire Park. Photo by Barbara Linssen.

The members broke into discussion groups to share ideas and goals for the children’s play equipment, the off-leash dog area, the jogging track, and native habitat enhancement. After coming back together as a large group, the meeting adjourned with a challenge for members to spread the word to friends and neighbors who enjoy Wilshire Park that they now have a chance to get involved in its improvement.

The group’s next meeting will take place on Wednesday, April 25 at 7:00 pm at Bethany Lutheran Church, located at 4330 NE 37th Avenue, Portland. All members of the public interested in making improvements to Wilshire Park are welcome.